The Roadwater Players Amateur Dramatic Society is committed to protecting your personal information. This privacy
policy relates to our use of any personal information we collect from you when you become a member of the Society
or you are one of its supporters. Members pay a membership fee when they are involved with or are supporting the
activities of the Society. This involvement includes (but is not limited to) performing, scenery construction,
costumes, properties, publicity, front of house, stage management, sound and lighting, direction, choreography and
music. Supporters of the Society include lapsed members, as such members normally wish to keep in contact with the
Society and may wish to renew their membership at a future date.
The Personal Information We Collect From You
We collect basic personal details from you, such as your name, address, e-mail address, telephone number,
subscriptions and dates paid. For members we may also take your photograph and ask for your biography.
How We Use the Information
We will use your information to send you newsletters, letters or e-mails to inform you of General Meetings, Shows,
Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and
possibly photograph and biography, may appear in our show programmes and newsletters, but we will never use your
photograph without your permission. Your information may also be shared with Committee Members (of the Roadwater
Players). This use is in our ‘legitimate interest’ as outlined in the 2018 General Data Protection Regulations
(GDPR). You will be aware that our show programmes are public documents and that our newsletters are shared amongst
our membership and supporters. We will not share your information with other third parties without your
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure
or loss, of your information.
Please let us know if your information changes as it is important that the personal information we hold about you
is accurate and up to date.
We will keep your information whilst you are a paid up member of the Society and indefinitely after you are no
longer an active member or supporter of the Roadwater Players Amateur Dramatic Society. We keep your information
because you may resume your connection with us and take part again in our activities. However, you can ask us to
remove your personal information from our records at any time and we will do so and stop sending you any further
You have the right to request a copy of all the personal details we hold about you in a Subject Access Request. To
do this simply contact the current Secretary of the Roadwater Players. We will then take all reasonable steps to
confirm your identity before providing you with details of any personal information we may hold about
Changes to This Policy
requirements. If there will be any significant changes made to the use of your personal data in a manner different
to that stated, we will seek your permission first.
How to Contact Us
Subject Access Request, please contact either the current Secretary or current Chairman and they will try to assist
This Policy has been produced as part of our compliance with the GDPR regulations introduced in May